How to overcome 5 fleet management challenges


July 5, 2023

Photo: Jason Rascoe

Photo: Jason Rascoe

Having a functional and reliable vehicle fleet is crucial to the success of nearly every pest control firm. However, maintaining and managing a fleet is no easy task. Here are the Top 5 challenges, based on my years of experience maintaining a pest control fleet.

1. Vehicle breakdowns and repairs

Challenge: With heavy use, vehicles are susceptible to wear and tear; even small issues can cause big problems. This can disrupt operations and add costs.

Solution: Regular preventive maintenance is essential. Inspect vehicles regularly, and repair small issues before they become expensive problems. Investing in durable, reliable equipment also increases the longevity of your vehicles.

2. Fuel and maintenance costs

Challenge: Expenses such as fuel and scheduled maintenance can add up quickly, and unexpected repairs can drag down your budget even further.

Solution: Implementing proper fuel and maintenance tracking systems can help you keep a close eye on their expenses and identify areas where they can save you money. Investing in fuel-efficient and low maintenance vehicles also is a smart choice. Negotiating bulk fuel and maintenance contracts can help you secure better pricing and save you money in the long run.

3. Environmental and driving regulations

Challenge: Local environmental concerns and driving regulations can pose significant challenges. Regulations pertaining to emissions and safety can impact the type of vehicles you can use and may require additional certifications and permits.

Solution: Staying up to date on regulations and obtaining necessary permits and certifications is crucial. Using eco-friendly pest control products and methods can help you comply with regulations and reduce their impact on the environment. Ensuring drivers are trained on safety and compliance also can help you avoid penalties and fines. The silver lining is it’s possible there are tax breaks or insurance rate incentives for certain programs; be sure to check with your accountant and insurance representative to make sure you’re taking advantage of any applicable programs.

4. Employee training

Jason Roscoe

Jason Roscoe

Challenge: Handling hazardous materials and driving in varying weather conditions can create safety challenges for your employees.

Solution: Provide regular safety training and equipment checks. Enforcing safe driving habits; ensuring vehicles have safety features such as backup cameras and sensors; and conducting regular equipment inspections all can contribute to a safe work environment.

5. Seasonal fluctuations

Challenge: During peak times in many markets, businesses may need to add vehicles to meet demand, while during slower periods, these additional vehicles may sit idle.

Solution: Planning for seasonal highs and lows is crucial. Use rental or temporary vehicles during peak times to help you avoid the added expense of purchasing new vehicles. Cross-train employees to maintain productivity during slower periods without the need for additional vehicles.

Maintaining a pest control fleet of vehicles comes with its own set of challenges, but you can overcome them through careful planning, preventive maintenance and training your employees to work safely and efficiently. By investing in durable and reliable vehicles — and being mindful of expenses such as fuel and maintenance — you can ensure your fleet remains functional and effective for years to come.


About the Author

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Rascoe is the purchasing and fleet manager for Rose Pest Solutions and Bio-Serv Corp., Troy, Mich. He may be reached at

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